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Vehicle maintenance log

Download this free vehicle maintenance log to track fleet service history to avoid vehicle downtime.

A vehicle maintenance log is used to document maintenance work and repairs to vehicles. Vehicles need to be serviced regularly and keeping a vehicle maintenance log ensures you can track this service history so that your fleet remains in good condition. A vehicle maintenance log is imperative for companies that maintain a fleet of vehicles, like utility companies and telecom contractors.

You can use the vehicle maintenance log to monitor the repairs of your entire fleet, make maintenance recommendations and keep records of the completed work. Proper fleet management helps avoid unnecessary or redundant costs and keeps your vehicles in their best possible condition so that your fleet operations are always running smoothly.

What information is collected with a vehicle maintenance log?

For efficient fleet management and to keep track of a vehicle’s condition, specific information needs to be collected about the vehicles, including make, model, year, color and mileage, as well as the services needed to maintain the vehicle. Users are prompted to provide a description of the recommended maintenance service and any additional notes, including their estimated costs. The vehicle maintenance log also lets you input the name and signature of the technician responsible for servicing the vehicle, which promotes accountability so that the work gets done on time.

If needed, attaching visual information, like photos, can help explain why certain maintenance and service recommendations are made. Also, adding information like receipts to a vehicle maintenance log is important to help both manage your fleet’s budget and, especially if your vehicle underwent some extensive maintenance, will be useful in the event of re-sale.

Who uses a vehicle maintenance log, and why?

Those responsible for fleet maintenance, most likely fleet managers or even field operations managers, can use a maintenance log to keep track of the wide variety of repairs and services required for each of the vehicles in the fleet. Once logged, these records can be used to check maintenance history and recommend upcoming servicing or repairs, so your fleet is always in its best condition. Not only does this help you budget your fleet operations, but it mitigates the many risks of unsafe or improperly maintained vehicles. Having easy access to a vehicle’s full maintenance history can also improve the resale value.

Why use a mobile app for vehicle maintenance logs?

Vehicles need all kinds of regular maintenance, and a fleet’s worth of paper records (years of records, in most cases) quickly becomes disorganized, prone to error and loss. In the confusion, it’s very easy to miss the servicing your fleet needs to stay active, in good repair and safe.

Using a mobile app, the entire history of each of vehicle in your whole fleet is immediately at your fingertips, without no need to track down paper forms. And with unlimited data, automatic data geotagging, and the ability to add pictures or receipt files directly to the log entry, your service recommendations and overall tracking will always be more accurate and thorough. Cloud-based, a mobile vehicle maintenance log app can be modified at any time and shared directly with technicians, drivers and other managers, so that everyone is in the loop about a vehicle’s status.

Stay on the road. Download the free PDF.

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