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Automate workplace safety reporting with a mobile forms app

February 5, 2020

More than 5,200 workers died on the job in 2018, according to the Occupational Safety and Health Administration (OSHA).

That’s more than 14 per day.

If your employees are exposed to health or safety hazards (if you work in the manufacturing and construction industries, for example), it’s your job to ensure that everyone makes it home at the end of their shift.

That means making sure your workers are following all safety procedures, all of the time. It also means responding to accidents, near-misses, and reported concerns quickly.

But identifying, reporting, and responding to safety hazards in a timely manner can be a challenge.

The challenges of traditional safety inspections

Conducting an equipment inspection or safety audit may seem like a trivial (and time-consuming) task for workers who are under tight deadlines — especially if it means stopping work to collect the correct inspection form or making an extra trip to the office to turn paperwork in.

And management has no visibility into worker performance when inspections are done on paper. There’s no way to know that inspections have been completed in a timely manner — or at all — until you receive that slip of paper at the end of the day. (Even then, can you be sure your equipment or site was evaluated carefully and thoroughly?)

Even when completed properly, paper-based processes create delays with illegible handwriting, data-entry errors, and incomplete, lost, or damaged forms. This can cause serious safety issues and trends to be remediated too slowly or overlooked altogether.

This puts not just your employees at risk, but your company’s financial health as well. On-the-job injuries that negatively impact your experience rating can send your insurance premiums through the roof. And if you’re deemed negligent by OSHA, you could face fines in the hundreds of thousands.

Companies that use paper inspection forms also incur the costs of inefficiency and waste: U.S. companies spend more than $120 billion on printed forms every year — most of which are out of date within three months. According to a Gartner study, approximately 3% of the average company’s revenue is spent on paper, printing, filing, and storage.

That’s why more companies are leveraging mobile technology to automate their safety reporting.

Industrial Engineer in Hard Hat Wearing Safety Jacket - Automate workplace safety reporting with a mobile forms app feature

The benefits of an automated safety reporting process

With a low-code/no-code mobile forms app, you can create customized apps for equipment inspections, compliance checklists, site safety audits, and hazard reporting that employees can download and complete on a smartphone or tablet in a fraction of the time it takes to fill and submit paper inspection forms.

Using the Fulcrum platform, you can build your own custom inspection app with our easy-to-use drag-and-drop mobile form builder in just a few minutes (or download one of our premade templates in seconds) and deploy it to your inspectors, wherever they are. You can easily update your inspection forms in the app designer and instantly share them with your team.

Workers then conduct detailed inspections and attach photos or videos, documenting safety hazards with a few smartphone clicks — even offline. Fulcrum stores this data locally on their devices and syncs with the cloud when online again. Once synced, managers immediately access the data. They can quickly address job-site hazards, ensuring team safety.

Fulcrum, with its user-friendly interface and offline functionality, makes following safety protocols and resolving issues straightforward.

Ready to automate your workplace safety processes? Try Fulcrum free for 14 days!